Enterprise 2.0

Let me first of all say I’m really sorry to simply have dropped last Friday post, ahem, story but both me and Barbara were busy in the final phase of our new home (more on this soon); on aoperation that really took most of my spare time and that helped inspiring next Friday topic (stay tuned).

These few lines to say I’ll be at the presentation of “Community Management“, a cool book about enterprise 2.0, that will be held this evening at the SIAM 1838, Via Santa Marta18 in Milan starting at 6pm. See you there.

Live notes

FRANCO VILLANI (Commercial Director bTicino)

+400 sales men in Italy. They created the internal community because of their role in the market: they need innovation to preserve their leadership.
In their commercial area there’s a lot of old style sales style, but they try to differentiate from the rest of the arena: they have young engineers as salesmen who love their own job. They’re passionate about their business.

But as the company was growing both in its dimension and complexity the needed something to make simpler the communication between the centre and the sale network and vice-versa. They also needed an excuse to gain attention on this new opportunity.

The community was the answer.

In the meanwhile they bought two different companies that really brought a huge expansion in their sales network, and the tool was fundamental in the integration of the new colleagues.

6/7 months from idea to delivery. They’ve chosen a strongly mediated approach in order to have the people to exclusively speak about their business and avoid abuses of the software (such as complains about not having supa cool company cars :-) .

GIUSEPPE SCARATTI (Università Cattolica)

Great potential: organizations need people that correctly interpret company philosphy and translate them in organizational methodologies that support company business. Practice bonds people, technologies and behaviours together.

Wenger says that people learn by entering as novices in practice communities.

EMANUELE QUINTARELLI (Web 2.0 expert)

Companies are already using knowledge management tools to aggregate peoples knowledge and help colleagues to have their work done. But technology seldom is successful (44% of people thinks that itranets really improve their works, IDC in 2006 found that 25% of our time looking for informations).

KM is the past.

Every company is a babel tower: multiple applications, silos, UIs; rigid central management and configurations; long change cycles by the IT department.

Enterprise 2.0 is the usage of social software platforms within companies, or between companies and their customers/partners.

Interaction between people stands visible and durable as time goes by. Enterpise 2.0 change our intranet in an ever-changing structure lead by users: enterprise level tagging, wikis, blogs, etc. (Microsoft Sharepoint)

Why adopting these 2.0 tools? Efficency gain (RSS feeds), competitive pressure that oblige you to continuously innovate.

Informal organization brings strong advantages: business efficency, reduced operational costs, improved customer satisfaction and company morale.

MARCO VERGEAT (FIAT CORPORATE UNIVERSITY CEO)

He cited Bravo and 500 FIAT cars cases where customers where strongly involved in the product projects (millions customers’ ideas to create the new 500 minicar).

Collaborative learning: learn by by the knowledge exchange between networks of people;
Informal learning: non intentional learning that represent the main quota of the learning on the job.

Self development: training the managerial skills of each one; huge quality levels of the participants is the assurance for a correct collaborative learning.

Too late. Really gotta go, hope to find the rest of the seminar backed-up online. And – s**t – cannot listen to Luca De Biase’s speech.

Creating the helpdesk experience

We all have, sooner or later depenging on how you feel lucky, a frightening story about helpdesks: labyrintic menus, looping hold-on messages, and ultra-dumb helpdesk guys (ever felt that strange experience when every guy you talk to asks the same identical question before passing your call to the next one?).

Believe me, I’ve always been kinda unlucky with helpdesks. Unfortunately. So I was happy my first day at Gabetti to discover I would have worked shoulder to shoulder with a small helpdesk team serving our 1000 agencies on IT related problems.

Back in June 2006 the only way to contact the helpdesk was to give a call to a phone number behind which laied an exchange that took care of the call forwarding to the first free operator. In other words the process was something like

  1. call the number
  2. stay at least 15 mins (if you’re the lucky boy) on hold
  3. explain your problem to the operator (other 15 mins, at least)
  4. wait until the IT team solves your problem

A syncronous helpdesk is a waste of time for everybody: for who has the problem and for those who solve it.

Then we started innovating the technology and the processes below the IT helpdesk; our keyword was “asyncronous”.

The first step was to provide the support team and our users with a web interface, with proper problems sections, to communicate and manage tickets. We’re really really happy with the open source software OTRS which could be managed both via email and web and is plenty with personalizations.

That was an important shift from syncronous to asyncronous assistace which brought some interesting features to our helpdesk structure:

  • Our clients wouldn’t have to wait for a free operator to communicate their problems anymore
  • We have the power to simultaneously close a large number of tickets in the very moment (that is to say make more users happy in less time)
  • We can prioritize problems (both basing on the quantity and quality data of our users’ problems)

With just this change we obtained a huge (nearly half an hour) speed up of the ticket opening. Not bad, huh?

But the we moved fast forward both from the technology and process points of view: we rolled out Gabi, our Virtual Assistant, back in July to manage the whole help desk front-line and, more recently, we choosed to prioritize our asyncronous tools (such has gabi itself and the online helpdesk) by cutting the telephone helpdesk times from 8 to 3 hours a day.

Even if this strong move towards the asyncronous life style hasn’t already showed its entire potential the results are huge: the mean life time of each ticket is now something less than 1.5 days and the monthly helpdesk performance has gained full 44 man hours (which is something more than the Italian equivalent of the work week).

How simplicity can improve your speech

Shot by KallideasI’m on a fast train connecting Florence to Milan together with my colleague Luciana (aka the uber wonderful Luciana Gabetti): today I had a talk at the Creativity Festival at the Second Life pavillion on the economy of the Gabetti project in the metaverse.

I don’t want to bother you with so much showcased informations and data (but, if interested, you might want to take a look at my latest presentations – both in Italian and English) but – instead – I’d like to share with you the thoughts that are crosing my mind will looking out of the window, in the glowing dark of the Italian countryside.

Simple is effective. Be simple to be effective or – in other words: increase your simplicity to increase your effectiveness.

I’ll talk about presentations in this post, but – probably – you can adapt this to other scenarios too.

I’m a loyal reader of the Presentation Zen blog and always try to strengthen my slide with Garr‘s tips: I use more images then text, I write short and memorable sentences, I always try to engage my audience. But there’s one thing I ALWAYS do: I keep the technology aspect of my presentations at the stone age: very very few motion effects, no audio and, most of all, absolutely no need for an Internet connection. (and I use Keynote as my slideware)

Why? Because you don’t know anything of the scenario your going to find and the conference centre; you cannot know whether or not the audio mixer will melt up just before your presentation or the internet connection automagically crashes in the very moment you click on the link.

And, my friend, the today conference (albeight being plenty with SL professionals as speakers and a very interested public) was a PRESENTATION INFERNO:

  • A speaker (a dear friend, by the way) presented using a cool mash-up that takes selected photos by flickr and let you organize and access them in presentation style mode; BUT he was plenty with shots (really too much) and not very used at the software shortcuts, resulting in most of his presentation time spent passing from one wrongslide to the other (again, wrong)
  • Another guy based his introduction to the usage of a very laughable video of a famous italian showman; please note that the video itself wasn’t important but what the showman said in the video was the topic the speaker would have moved on… but there was no audio cable in the room at all; so the presenter tried to move the mic (with a HUGE tweet while passing in front of the speakers system) the mic nearer to the computer speakers… but no sound were heared at all. Creepy.
  • On videos, again: a presenter choosed to use a Flash Video… choosing to compile it, in the Flash IDE, during his speech (and, by the way, audio and video were out of sync);The last one. Promise. It’s been a while I learnt an interesting lesson: your audience NEVER know when something in your presentation has gone wrong… until you tell them.
  • This man chose to link a file from his presentation but something gone wrong and the magnificent “file not found” window opened. And, adding problems to problem: he started looking for the file in the operating system!

Conclusion: the simpler your presentation is (and I’m speaking about presentation style and technical aspects) the more chance you have to appear a really smart presenter.

P.S. The organizer told me his appreciation for my presentation saying “It was so obvious the you were the marketing guy among the others looking at your presentation style”.
Ehm… It’s now 10 years I’m working in IT related teams/companies :-)